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Sunday, July 22, 2012

Project manager related tasks

As the project manager there are number of task to handle when moving with a project. These tasks are little kind of idea similar to duties which related to specific profession.We all know that project management is a discipline of planning, organizing and managing a specific task and bring about its completion with Excellency. Project manager is one of core worker when handling a project. There are number of varies task that project manager needs to carry. We can define these tasks with more details as follows,

Planning

In project management the planning function includes defining the project objective and developing a plan to accomplish the objective. The project manager must develop a plan to accomplish the objective and in the same time he or she should work with the project sponsor in order to define the specific objective of the project. The project manager should include project team members in this phase. Because it ensures a more comprehensive plan than he or she could develop alone to gains the commitment of the team to achieve the plan

Project managers define the project's scope, completion time and total cost during the planning phase and also project managers must accurately define the number of people and amount of capital required to achieve the project's overall goals within a set time frame

Organizing

It involves the organization of staff and resources and outlining the duties and responsibilities of the people within the team. So, organizing function involves identifying and securing necessary resources, determining tasks that must be completed, assigning the tasks, delegating authority, and motivating team members to work together on the project.

As the project manager, he or she must determine what tasks must be completed. Once this has been done, the tasks should be assigned to project team members or subcontractors. Not only that project manager may also delegate authority to certain team members to oversee task completion via supervision of those assigned the tasks.

Controlling


 

The controlling function involves tracking progress and comparing it with planned progress.

So this ensuring a project meets its stated objective. The project manager will be involved in reallocation resources when a problem occurs. As well as providing leadership by directing staff every day as to what is required and helping as necessary. Normally to meet this progress reports are should be used to measure performance as well as identify areas for improvement.

Monitoring

A project is a series of activities or investments that aim at solving particular problems within a given time frame and in a particular location. This include time, money, human and material resources. Monitoring means, to keep a careful check of project activities over a period of time. It should take place at and be integrated into all stages of the project cycle. So this monitoring allows to check the progress of the project. Project manager can endure both internal and external milestones are met or not as well as this will help project to know how things are going, as well as giving early warning of possible problems and difficulties

Risk Management


 

A Simply we can say that risk is something that may happen and if it does will have a positive or negative impact on the project. In the other hand project risk management begins with an exercise that explores the challenges of planning for and managing project risk. According to ISO 31000 defined, risk management is the identification, assessment and prioritization of risks followed by coordinated and economical application of resources to minimize, monitor and control the probability or impact of unfortunate events or to maximize the realization of opportunities

When handling a project managers are responsible for understanding, identifying and responding to business and financial constraints that pose as project risks. So project manager must utilize contingency plans and other organizational resources to keep their project on track.

Team Communication

A team can be define as any group of people organized to work together interdependently and cooperatively to meet and accomplish a common purpose or a goal. We all know that teamwork requires a planning process in which all team members should be involved and contribute. When handling project, Project manager spends an inordinate amount of time communicating with the various project constituent because the communication represents the links that bind all the project pieces together.  For a successful project good communication is really important. Failure to share information and ideas is usually the result of not knowing what others need or it can be assuming what might happen if and when certain kinds of information are shared. Failure, to share information and ideas effect directly to a project. So, one of the most crucial aspects of a project manager's job is clear and effective communication to team members and sponsors. We all know that project teams are made up of diverse individuals with different skills, priorities and needs. So teams need timely, clear communications in order to function as a cohesive and productive group and combine these skills and knowledge for a one project.

Staffing

Normally good software development teams are made up of a collection of people who collaborate effectively. The project manager ascertains the required staff needed to successfully complete the project. Staffing needs are not always of a permanent nature as business can face contingent staff requirements.

By the way, temporary and contracts staffing can be used in a strategy of adjusting staffing to suit workload, supported by a reliable vendor who can provide the skills need when need them. As the project manager for a better staffing, he or she needs to identify any training requirements that may be required and encourage staff by providing promotion opportunities.

Innovating

Normally we can define that innovating
is a change in the thought process for doing something or the useful application of new inventions or discoveries. In project management this involves the project manager developing new ideas. These ideas will improve the work being carried out on the project

Representing

Simply represent means to stand for or to indicate or communicate by signs or symbols. The project manager will need to represent the company and especially the application under development with people outside the organization.

Evaluation

Project evaluation is a function of meeting original objectives for expected benefits and it is a in process project execution. In the other hand it is a systematic determination of merit, worth and significance of something or someone using criteria against a set of standards.  This include evaluation of work authorization, evaluation of project control, performance analysis, evaluation of technical analysis, evaluation of project control, scheduling and budgeting

So we can say that evaluation review actual operations of the fertilizer plant which covers

how successful or otherwise it had been and

what lessons do we learn for future industrialization. To be short, it is like before-project and after-project situation


 

After completing a project or signoff form a project manager's review their original project plans to assess whether their team met the project's objectives within the set time line. This is useful for getting effective decision from several different angles and measure the success.

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